Only Whole Herd TPR participants are allowed to use herd IDs in place of registration numbers because they maintain an active herd inventory and each animal enrolled on their inventory has an assigned herd ID recorded in the performance system. Breeders not participating in the performance system don’t maintain an active herd inventory, so their calves are registered with pedigree information only; therefore, the records department doesn’t have a record of what each animal’s herd ID is. Technically the records department could look animals up by tattoo number, but more than one animal could have the same tattoo, and the wrong animal could accidentally be selected as the dam or sire. If you wish to use herd ID numbers rather than registry numbers for dams and sires when reporting your calves, you must enroll your herd in the Whole Herd TPR system with the AHA customer service department
When calves are sold before they are old enough to collect a yearling weight, a disposal code should be reported in place of the weight, providing a reason they left the herd (T – sold with papers, 1 – sold for breeding, 2 – sold for feeding, etc.).
Weaning weights are only required from ET calves if they are reported out of a “known” Hereford recipient cow; in other words, the recipient cow is registered and enrolled in a breeder’s current TPR cow herd inventory. ET calves out of “unknown” recipient cows are not required to turn in weaning weights for TPR compliance.
Yes, birth weight should be taken within 24 hours of birth. Birth weight is an optional trait, but for any birth weights to be used, you must report all of them. Partial reporting will result in none of the birth weights being used.
As a performance breeder it’s important to give credit to each cow on inventory which calved out. For cows bred to a sire of another breed, report the calf as unregistered and leave the sire field blank. MyHerd will process the calf’s record and display a warning message saying the sire field is empty; click the override button to complete the calf’s record.
If a female is listed on your inventory and is no longer in your possession, then a proper disposal code and date must be reported to remove the animal from your inventory. When a female is transferred, the AHA does not automatically remove the animal from your cow herd inventory, because we don’t know if you plan to register future offspring (possible embryo transfer [ET] calves). If you would like to remove the female, assign the “T” disposal code, sold with papers, to remove the animal from your inventory.
The Whole Herd TPR system doesn’t require every calf to be registered but they have to be reported. You can upgrade an unregistered calf to registered status later. It’s important to report all live calves so that each cow on inventory is given credit for producing a calf.
If a female is listed on your inventory and is no longer in your ownership, then a proper disposal code and date must be reported to remove the animal from your inventory. When a female is transferred, the AHA does not automatically remove the animal from your cow herd inventory, because we don’t know if you plan to register future offspring (possible embryo transfer [ET] calves). If you would like to remove the female or male, assign the “T” disposal code, sold with papers, to remove the animal from your inventory.
Multi-owned animals can have no more than four owners. Once you have completed the calf details, please add additional owners by clicking the search tool (magnifying glass). This will prompt a box for you to search and select the other owner. Make sure to add yourself as a new owner to maintain your share of ownership in the calf.
Accounts can be linked by going to Hereford.org and completing the Member Relationship Development Form (Form 11). The form is found by clicking the “Member Service” tab.Then click “Rules and Forms”. Submit the form to the AHA records department or e-mail it to firstname.lastname@example.org and the AHA records department will make the needed updates. Once the accounts are linked, you may begin reporting information as one herd.
If you didn’t receive an inventory update online or by mail, the reason is probably that you are currently non-compliant in the Whole Herd TPR system. Please contact the American Hereford Association customer service department. Staff will help you find what information is overdue, and then they will generate your next herd inventory.
Contact AHA for more information. If interested, request a current dam inventory. Complete the inventory form for all cows and breeding-age females expected to calve in the upcoming calving season. For each animal inventoried, assign a herd ID and list its registration number, name and the date calved. Designate each female as either fall or spring calving. Mail completed inventory form to the AHA and retain a copy for your records. You may also update your herd inventory using MyHerd.org or a compatible herd management software system.