National Western Exhibitor Announcements

January 3, 2019

Good afternoon Hereford exhibitors and Happy New Year!

I hope this finds your Denver preparations going well. We are looking forward to a successful and jam packed Denver 2019 for the Hereford breed and have put together an exhibitor schedule and check list that will be helpful leading up to and once you arrive in Denver for the National Western Stock Show. Hereford breeders have more than 1,000 head entered on the Hill and more than 450 head in the Yards; with our large numbers we have made a few changes to the check in process in order to streamline it for all the exhibitors and to get the show programs turned around for the shows. Please review the following information regarding check-in and any other show details. Please don’t hesitate to contact me if you have any questions. We look forward to seeing you in the Mile High City.


As of March 2013, all cattle moving interstate for exhibition or show events, such as the NWSS, are required to have official individual identification ear tags present in the ear. To avoid potential problems, all U.S. cattle entering the NWSS grounds will be expected to have a USDA Official ID ear tag present in the ear.

  •        Orange Metal Official Calfhood Vaccinate (OCV/Bang’s) tag

  •        Silver Metal USDA tag

  •        840 RFID tag

  •        Visual/panel 840 ear tag

  •        Ear tag with the U.S. seal and “Unlawful to Remove” plus a unique animal number.

**Cattle without proper identification will have one placed at the discretion of the Colorado State Veterinarian’s office and the owner’s expense.


The Livestock Office of the NWSS want to reinforce the fact that Yards Pens are to be utilized by exhibitors that have cattle entered in Yards specific shows and are physically on the National Western grounds during their prescribed times. They have experienced situations where some exhibitors enter cattle in Yards shows just to get a pen to use for their Hill cattle. That is not the intent of the Yards show and anyone found to be in violation will have their pen taken away for the current year. They may also be restricted from entering in the Yards in future years pursuant to an evaluation by the Executive Livestock Committee of the National Western Stock Show.


If you haven’t already, please submit a farm/ranch bio to by January 4th. This write up will be read during the showing of your pen/carload on Friday, January 17th.


Bovine Viral Diarrhea (BVD):

All cattle, bison, yaks, llamas, and alpacas must be tested negative for BVD persistently infected (PI) status PRIOR to arrival at NWSS. Those without a documented negative test will not be allowed on the grounds. Pooled samples are accepted so long as individual animal identification is maintained and documented. One negative test per animal is sufficient per lifetime. Acceptable tests include immunohistochemistry (IHC), antigen-capture ELISA (ac-ELISA), polymerase chain reaction (PCR) and virus isolation (VI). Please note: BVD serology or titers are not accepted. For a list of BDVD labs please visit CLICK HERE.

Please see the Livestock Health Requirements document, which outlines the health regulations for cattle entered in the National Western. If you or your veterinarian have any questions please feel free to contact the Colorado State Vet at (303) 869-9130


For further information regarding the National Western please visit the NWSS PREMIUM BOOK.


  1. Spring and junior yearling heifers must be confirmed pregnant within 45 days of the show  by a veterinarian or a blood test.

  2. Senior bull calves, intermediate, yearling and senior bulls are required to provide a licensed veterinarians’ statement indicating the bull has been semen checked and evaluated as fertile.  Semen evaluation is to occur with 90 days of the show.

Please have these noted on your health certificate or the proper papers for these tests.  We will check these when we check in paperwork for the various Hereford shows.

The Hereford Office will be located on the 3rd floor of the Livestock Exchange Building in room 324. This is where we will be conducting check-in for the yard and hill papers on Sunday and Monday.


As of November 2015, we began stamping papers once tattoos were checked. If your paper has an AHA Tattoo Verified stamp you will only need to bring your paper to the check-in table. If you do not have a stamp, an AHA staff member will need to check your original registration papers and tattoo on your animal for you to then receive a stamp.


Only ORIGINAL REGISTRATION PAPERS will be checked. NO copies, scans or performance pedigrees will be accepted.


Sale animals for the Mile High Night sale must have a SEPARATE health paper. This is a requirement of the National Western and the veterinarian.


This year we will be accepting Herdsman of the Year votes online ONLY. Each farm/ranch that submitted entries with the National Western will receive an email with the link for voting. Each email is allowed one vote for Herdsman of the Year.


The assignment of pens, tie stalls, box stalls, sheep, swine and goat pens will be made at the time entry fees are completely paid and only to animals that arrive at the show. Space will not be assigned for animals entered that do not arrive on the grounds. Entry fees do not dictate stall space. Entry fees will not be refunded. Participants will only receive one (1) stall for every animal delivered to the Stock Show, regardless of the number of entries made. A cow-calf pair is considered as one (1) entry; but the Participant is given two (2) stall spaces for the unit. Special or specific requests for pens, stalls or tie-outs must be submitted in writing and received in the Livestock Office no later than December 1, 2018. There is no guarantee the requests can or will be honored.


Sunday, Jan 13

  •     Yard Paper Check-In, Hereford Office, Livestock Exchange Building, Suite #324, 1-4 p.m.

    • Be on the lookout for the AHA field staff passing out the pen information/check-in sheets on Sunday morning

    • Exhibitors will need to fill out check-in sheets prior to checking in registration papers at the suite.  There will be 1 sheet for each pen or carload; these sheets will need to include the registration numbers of animals that will be in that pen or carload.

    • If you have not completed your bio those will need to be submitted by this time

    • We will start checking registration papers with the check-in sheets at 1 p.m. in the Hereford Office, Livestock Exchange Building, Suite #324

    • Make sure you bring the ORIGINAL registration papers

    • All yard cattle papers must be checked in by 4 p.m.

Monday, Jan 14

Yard Cattle Tattoo Check and Scrotal Measurements – in YOUR Pens

  • 9 a.m. Fieldmen will be coming through the yards to check tattoos, stamp papers and take scrotal measurements.

    • We are NOT scanning cattle.

    • Hill Paper Check-In – Hereford Office, Livestock Exchange Building, Suite #324

  • Papers for Hill cattle (open and junior shows) will need to be brought to the suite in the Livestock Exchange Building from 11 a.m. – 5 p.m.

    • We are strongly encouraging ALL junior cattle to check papers on this day due to the quick turn around for the show on Wednesday

  • 11 a.m. Bring ORIGINAL registration papers to the suite to be checked in. Once your papers are checked for Hill cattle you will receive your back numbers.

    • You will need to have your back numbers to get your tattoos checked by an AHA staff member Tuesday morning

  • 5 p.m. ALL hill cattle papers will need to be checked in by this time

Tuesday, Jan. 15

Hill Cattle Check-In- in your stalls on the hill

  • 9 a.m. AHA Staff will be coming around to the stalls to check tattoos and take scrotal measurements. (Please have your original registration papers handy just in case)


    • For those who have not checked papers on Monday, we will have a table set up at the scales for anyone missing back numbers and/or who has not had their registration papers processed.

  • NoonALL Hereford cattle must be in place on the hill

  • 1 p.m. ALL hill cattle must be checked in by this time

  • 7 p.m. Herdsman Party- Pepsi Arena (in the Yards)

Wednesday, Jan 16

  • 8 a.m. Junior Show

    • Starting with POLLED females, we will show ALL polled females and follow with ALL horned females, Stadium Arena

  • 3 p.m.-6 p.m. Hereford Office- Open, Livestock Exchange Building Rm 324

Thursday, Jan 17

  • 8 a.m. Bull Show

    • Starting with POLLED bulls, we will be alternating divisions between polled and horned

  • 9 a.m.-6 p.m. Hereford Office- Open, Livestock Exchange Building Rm 324

    • We will be weighing bulls, please make sure you have your bulls to the scales in plenty of time

  • 7:30 p.m. Mile High Eve Sale, Double Tree Stapleton North


Friday, Jan 18

  • 8 a.m. Heifer Pen Show, followed by Carload Show and concluding with Bull Pen Show

  • 9 a.m.-5 p.m. Hereford Office- Open, Livestock Exchange Building Rm 324

  • 6:30 p.m. Mile High Night National Hereford Sale, Stadium Arena, on the Hill

    • You must have a bidder number. Once you sign up for a bidder number you may pick up your bidder packets in the Hereford Office in the Livestock Exchange Building Rm #324.

Saturday, Jan 19

  • 8 a.m. Female Show

    • Starting with Horned females, we will be alternating divisions between horned and polled females.

    • The Supreme Champion line up will follow the female show and includes champion bull, female and cow-calf pair from both horned and polled shows as well as the champion horned and polled junior females.

    • Group classes will follow the Supreme Drive and will conclude the Hereford show.

If you have any questions please feel free to contact myself, Joe Rickabaugh or any of the AHA Field Staff.

Bailey E. Clanton American Hereford Association National Shows Coordinator & Youth Activities Assistant (816)-842-3757